This feature is limited to PRO accounts only. If you're interested in learning more about our PRO feature set, contact your Account Manager or Support.
This article details all the steps required to set up the WEX Fuel Card integration.
How it Works
When a driver uses a fuel card, WEX captures the fueling event and sends that data to ClearPathGPS daily.
By assigning fuel cards to their corresponding vehicles in ClearPathGPS, you can verify:
The vehicle was at the fueling location at the time of the transaction.
The amount of fuel purchased doesn't exceed the vehicle's tank capacity.
The correct fuel type was used.
To enable these checks, manually enter each vehicle's fuel capacity and fuel type in your ClearPathGPS account.
Obtaining FTP Credentials
To begin setting up the integration, you will need to request the "Data Exchange Agreement" form from ClearPathGPS Support.
Our Support team will send the "Data Exchange Agreement" with our portion of the agreement already filled out (the "Vendor" section).
Next, complete "Section A" with the following information:
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Once you've filled out all of the above information, email the form to [email protected] .
WEX will then get back to you with details of your credentials (Host, Username and Password)
Note: It may take 3-5 business days for you to receive your WEX credentials.
Once you've received your credentials, move on to 'Connecting Wex'.
Connecting Wex
Note: In order to access the Integrations page, your user must be Admin-level permission.
Now that you've received your credentials from WEX, navigate to the Integrations page in your ClearPathGPS account under 'Admin' and click Connect on WEX Fuel Cards in the "Available Integrations" section.
Here, enter your Host, Username, and Password and press Connect.
The Connect button will briefly change to a loading wheel and then a 'Success' notification should appear in the top right hand corner of the screen. You should also see that the WEX integration panel has moved from Available Integrations to Active Integrations.
Next you'll need to Assing Fuel Cards to vehicles.
Assigning Fuel Cards
To begin assigning Fuel Cards to vehicles, click Edit Card Associations on the Wex Fuel Card panel under Active Integrations.
Note: If you have just connected your Wex account to ClearPathGPS, then fuel cards may not immediately show. Fuel cards show up in the list within a few minutes. Additionally, fuel cards may not populate until it has been used sometime after submitting the Data Exchange agreement with Wex.
A page should open from the right hand side of the screen showing all the fuel cards from your Wex account. The table will list the Card ID, Card Name (from Wex) and Driver Name (from Wex).
The table will look something like this.
Next associate each Fuel Card with the corresponding ClearPathGPS vehicle by clicking the drop down in the 'Vehicle Assocation' column. This will list the names of all the vehicles in your ClearPathGPS account.
Note: Associations must be made correctly. In many cases it's likely the ClearPathGPS vehicle names will match up in some way with the Card Name or Driver Name from your WEX account but if not, we advise using the card ID to be certain.
While assigning cards to vehicles, you can also enter in the fuel type and tank capacity which will enable exception reporting to show when the wrong fuel type has been used or the amount of fuel purchased has exceeded the tank capacity.
Once you have completed some or all of the associations, click the 'Save' button in the bottom right-hand corner.
A pop-up will ask what historical data range to apply the card association(s) to.
You've now completed the setup of the WEX integration! In most cases, new fueling event data is made available daily by Wex and ClearPathGPS checks hourly for this data. Within 1-3 days you should be able to see a list of fueling events under Reports -> Fleet Acitivty -> "Fueling Events" by running a group based report for 'All Vehicles.'